Manage your event staff from one platform
Know where your team is.
Know what they are doing.
Managing hundreds of staff across a large event site is a logistical challenge that traditional methods — radio calls, clipboards, and WhatsApp groups — simply were not designed for. Supervisors lose track of who is where, coverage gaps go unnoticed, and incidents can go unreported until it is too late to respond effectively.
EventSight gives event staffing companies and their supervisors a live, accurate view of every team member on site. From pre-event zone assignments through to post-event reporting, the platform replaces fragmented processes with a single, shared operational picture that works on any device.
Everything a staffing operation needs on event day
EventSight covers the full staffing lifecycle — from pre-event role assignment through to post-event compliance reporting — so supervisors spend their time managing the team, not chasing information.
Team and Role Management
Define roles — security, stewarding, medical, hospitality, logistics — and assign staff to zones before the event begins. Everyone arrives knowing exactly where they are working and what they are responsible for.
Real-time Staff Tracking
See where every deployed team member is at any moment. Live GPS positions on the site map let supervisors spot coverage gaps, confirm staff are on station, and redirect people as the event evolves.
Zone-based Deployment
Divide your site into zones that match your staffing plan. Assign individuals or teams to specific areas and monitor zone coverage throughout the event — so no section of the venue is ever unmanaged.
Incident Reporting
Any team member can raise an incident from their mobile device the moment something happens. Reports are immediately visible to supervisors and control room operators, with full categorisation and assignment built in.
Attendance and Deployment Records
Track which staff are on site, which zones are covered, and when individuals checked in. Supervisors get an accurate deployment picture in real time, without clipboard-based roll calls or manual sign-in sheets.
Duty of Care Monitoring
Know where your staff are at all times. In the event of an incident affecting a team member, supervisors can quickly identify who is in the affected area and confirm welfare without delay.
Mobile-first for Field Staff
Field staff access EventSight on any smartphone. They can receive assignments, log incidents, update their status, and share their location — without any specialist hardware or prior training on complex systems.
Post-event Reporting
Every assignment, movement, and incident is logged automatically throughout the event. Post-event reports give staffing managers a complete record for client handover, licensing compliance, or operational review.
From briefing to debrief — in one platform
Plan your deployment
Upload the venue plan and divide the site into zones that match your staffing structure. Assign roles and areas to individual team members ahead of the day. Staff receive their assignments on their own devices before they arrive on site.
Monitor and coordinate
Supervisors see all staff live on the map, spot coverage gaps as they emerge, and redirect people in seconds. Incidents logged by field staff appear instantly and can be assigned to the nearest available team member without a single radio call.
Report and review
Attendance records, zone coverage logs, and the complete incident history are all captured automatically. Post-event reports can be produced for client handover, licensing authorities, or internal debrief — no manual paperwork required.
The platform behind your staffing operation
EventSight
The complete situational awareness platform for live events — real-time staff tracking, zone deployment, incident management, and post-event reporting in one place.
Business Phones & SIMs
Managed SIM pools and mobile contracts to keep field staff connected throughout your event, with centralised billing and no personal contracts.
Network Connectivity
Bonded 4G/5G and fixed wireless broadband for temporary site infrastructure — rapid deployment with no dependency on venue fixed lines.
Built for the pace of live event staffing
EventSight was designed specifically for live event operations, not adapted from a general-purpose workforce management tool. It reflects the reality of event day: staff numbers are large, roles change quickly, incidents need to be acted on immediately, and supervisors cannot be in two places at once.
Because it is SaaS and runs on any smartphone, there is nothing to procure or install before the event. Your team is in the platform from the moment they arrive on site.
Live GPS tracking of all field staff on the site map
Zone-based deployment — assign and monitor staff by area
Instant incident reporting from any smartphone — no specialist hardware
Supervisors redirect staff in seconds without radio congestion
Duty of care monitoring — always know where your team members are
Attendance and deployment records generated automatically
Post-event reports ready for clients, licensing bodies, or debrief
See EventSight in action
Book a demonstration with our team and see how EventSight can transform the way you deploy and manage staff at your next event.